Count the party first
Sharing luggage can make a family trip easier, but it does not reduce the number of people travelling. Start a transport request with every passenger, including children, then describe the luggage separately. This prevents an organiser from turning a packing arrangement into an inaccurate vehicle request.
For example, two adults may share one large case while carrying separate cabin bags. Record two travellers, one large case and two cabin bags. A note saying “one bag for two” may be understandable in conversation but leaves too much interpretation in a quote request.
Describe unusual items plainly
A folded pushchair, walking frame or other bulky item deserves its own line. Include useful dimensions if you have them and say whether the item folds. Do not assume that an empty passenger seat is an agreed luggage position or that a named vehicle category can carry an item without review.
You do not need to inventory every piece of clothing. The useful information concerns the number, approximate size and handling of the items that will be loaded. Keep personal valuables and the contents of sensitive bags out of a general request unless a specific operational issue requires clarification.
Check the later journeys too
The luggage count may change during a pilgrimage trip. If a later leg is booked separately, review what the party expects to carry at that point rather than copying the arrival count automatically. An extra case should be communicated before treating the original vehicle arrangement as suitable.
When relatives separate into different vehicles or hotels, assign the shared case to the group that will carry it. Otherwise, each organiser may assume the other has counted it, or both may count it twice.
An accurate request describes the actual loading requirement without guessing a capacity. The provider’s confirmed arrangement, not a family shorthand, should determine what has been agreed for the journey.
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